Document accessibility for small governments and school districts
We rebuild the PDFs, board agendas, and forms your agency already posts so they work with screen readers, keyboards, and other assistive technology. They read and look the same for everyone else.
What we do
Federal rules now ask public agencies to make their online documents usable with assistive technology. Most small districts have years of scanned agendas, flat PDFs, and forms that were never built that way. We rebuild them so they are. Every document comes back with:
- A logical reading order, so a screen reader follows the same path a sighted reader would.
- Real headings, lists, and tagged tables, not bold text standing in for structure.
- Alt text where an image carries meaning, and decorative images marked so assistive tech skips them.
- Form fields with real labels and a sensible tab order.
- Text you can search and select, even from a flat scan.
- Color and contrast that meet WCAG 2.1 AA.
Most documents come back as clean, accessible HTML, which is easier to keep accessible and faster on a phone. A document that must stay a fillable PDF comes back as a properly tagged, accessible PDF.
How it works
- Send a document, or a link to the page it sits on.
- You get a fixed-price scope up front. No hourly surprises.
- We rebuild it. A person reviews and signs off on every document; nothing ships unchecked.
- You receive the accessible file plus a short note: what was failing, what we fixed, and the few spots worth confirming with a screen reader before you publish.
Not an overlay
We use AI for the repetitive parts, like pulling text off a scan or drafting alt text; a person reviews every document before it reaches you. We do not sell a script that bolts onto your website and claims to fix accessibility on the fly. Those overlay products have drawn lawsuits and regulatory settlements, and disability advocates widely consider them ineffective. We rebuild the actual document, once, and you own the result.
Every document is remediated to WCAG 2.1 AA and verified by named checks: a screen-reader listen-through with VoiceOver, a keyboard-only pass, a 200 percent zoom check, and an automated scan with WAVE or axe. We do not describe your documents as legally compliant. That conclusion is yours to make; our job is to do the work and show you exactly what was done.
Who we work with
Small school districts and special districts, including water, fire, park, and library districts, along with small towns and counties. We take on the sizes larger vendors turn down: one scanned agenda, one broken form, or a district with a five-figure budget for the whole year.
Our pricing sits well below the formal competitive-bid thresholds that apply to districts, so an engagement this size should not trigger a formal bid or an RFP. Whether it needs a board vote depends on your own purchasing rules. If it goes to your board, we provide a one-page estimate formatted for the packet, at no charge, with a before-and-after of one of your own documents.
Ways to work together
Project work
$500 to $3,000
Clearing a backlog: a year of board agendas, your most-used forms, or a first pass across the documents people actually download. Fixed price after we look at the set.
Yearly arrangement
Sized to how much you post
Staying ahead of it: every new document remediated within days of posting, so nothing joins the backlog. The smallest districts run a few hundred dollars a year; multi-department agencies posting weekly typically run $3,000 to $8,000.
Standard turnaround is 5 business days for a single document or a small batch. Larger projects get a written schedule at kickoff.
The Department of Justice rule takes effect in April 2027 for larger agencies and April 2028 for smaller cities, counties, school districts, and special districts. This work is easier to do before the date than after.
Get in touch
Email a document, or a link to the page it sits on, and we will tell you what we see and what it would take to fix.
Prefer to start small? Ask us to remediate one of your real documents so you can judge the work before deciding anything.