Document accessibility for small governments and school districts
We rebuild the PDFs, board agendas, and forms your agency already posts so they work properly with screen readers, keyboards, and other assistive technology. The document reads and looks the same for everyone else.
What we do
Federal rules now ask public agencies to make their online documents usable with assistive technology, for the same reason a curb ramp goes in next to a set of stairs. Most small districts have years of scanned agendas, flat PDFs, and forms that were never built that way. We rebuild them so they are.
Every document we deliver comes back with:
- A logical reading order, so a screen reader follows the same path a sighted reader would.
- Real headings and lists, not bold text standing in for structure.
- Tables with row and column headers tagged, so each figure is announced with its meaning.
- Alt text on every image that carries meaning, and decorative images marked so assistive tech skips them.
- Form fields with real labels and a sensible tab order.
- Text you can search and select, even when the original was a flat scan.
- Color and contrast that meet WCAG 2.1 AA.
Most documents come back as clean, accessible HTML, which is easier to keep accessible over time and loads faster on a phone. When a document has to stay a fillable PDF, we deliver a properly tagged, accessible PDF instead.
How it works
- Send us a document, or a link to the page it sits on. We look at what you actually have.
- You get a fixed-price scope up front. No hourly surprises.
- We rebuild each document: real structure, tagged tables, labeled fields, selectable text, and AA-contrast color.
- A person reviews and signs off on every document before it reaches you. Nothing ships unchecked.
- You receive the accessible file plus a short conformance note: what was failing, what we fixed, and the few spots we suggest a human confirm with a screen reader before you publish.
Every document is remediated to WCAG 2.1 AA and verified by named checks: a screen-reader listen-through with VoiceOver, a keyboard-only pass, a 200 percent zoom check, and an automated scan with WAVE or axe. We do not describe your documents as legally compliant. That conclusion is yours to make; our job is to do the work and show you exactly what was done.
Not an overlay
We use AI to move quickly through the repetitive parts of this work, such as pulling text off a scan or drafting a first round of alt text. A person then reviews every document before it reaches you.
We do not sell a script or plugin that bolts onto your website and claims to fix accessibility on the fly. Those overlay products have drawn lawsuits and regulatory settlements, and disability advocates widely consider them ineffective. We rebuild the actual document, once, and you own the result.
Who we work with
Small school districts and special districts, including water, fire, park, and library districts, along with small towns and counties. We take on the project sizes larger vendors turn down: one scanned agenda, one broken form, or a district with a five-figure budget for the whole year.
Our pricing is sized to sit inside the informal purchase authority most districts already have on the books, so most engagements do not need a formal bid or a board vote to begin.
Ways to work together
Project work
$500 to $3,000
Good for clearing a backlog: a year of board agendas, your most-used forms, or a first pass across the documents people actually download. Scoped as a fixed price after we look at the set.
Annual retainer
$3,000 to $8,000 per year
Good for staying ahead of it. Every new document is remediated within days of when you post it, so nothing new joins the backlog.
Standard turnaround is 5 business days for a single document or a small batch. Larger projects get a written schedule at kickoff.
The Department of Justice rule takes effect in April 2027 for larger agencies and April 2028 for smaller cities, counties, school districts, and special districts. That is real room on the calendar, and this work is easier to do before the date than after.
Get in touch
Email is the best way to reach us. Send a document, or a link to the page it sits on, and we will tell you what we see and what it would take to fix.
Prefer to start small? Ask us to remediate one of your real documents so you can judge the work before deciding anything.